Role: Executive Assistant to the Managing Director

About the job

• Full-time

Organisational purpose

To ensure the Managing Director (MD) is supported to be successful in the planning and execution of the Rowland strategy

Primary responsibilities

• Facilitate the efficient operation of the MD’s office, including client liaison, effectively screening telephone calls, emails, general correspondence, printing, opening and sorting mail
• Arrange meetings, business trips and events including travel, accommodation, visas, itineraries, and other tailored requirements
• Organise, prepare for and attend leadership team meetings, take minutes and follow-up actions
• Event management
• Maintain Lobbyist register
• Monitor Corporate inbox and distribute accordingly
• Manage receptionist/coordinator and oversee their work
• Overseeing office facilities management, including stationery and stock around the office, logging any maintenance issues with Knight Frank

Report to

Managing Director

Direct report

Receptionist/Coordinator

Key relationships

• Managing Director
• Receptionist/Coordinator
• Leadership/ELT/Board
• Corporate Services team

The Rowland Way

• Reaching and where possible exceeding position and team related goals
• Ensuring QA standards and Rowland systems are adhered to at all times
• Ensuring the highest quality, results and satisfaction for clients
• Upholding Rowland values internally and externally
• Working collaboratively across the business to achieve a “one Rowland” approach that maximises outcomes for our clients and Rowland

Key Competencies

Technical

• A high level of computer literacy
• Superior written and verbal communication skills
• Outstanding attention to detail
• An understanding of the communications industry
• Outstanding client service and stakeholder management skills
• Very good teamwork and collaboration skills
• Outstanding attention to detail.

Behavioural

• Maintains strict confidentiality at all times, treating all information discreetly and sensitively
• A lateral thinker and creative problem solver
• Deadline driven and operates with a sense of urgency
• Highly organised and able to prioritise
• Proactive, able to anticipate a need before it arises and take appropriate action
• Exhibits appropriate professional business behaviour at all times
• Resilient, highly driven to succeed, with a positive ‘can do’ attitude
• Authentic with highly developed influencing skills
• Willing to work outside normal business hours when necessary

Qualifications & experience

• 10+ years of senior executive EA experience

For more information about this opportunity, please contact us at corporate@rowland.com.au

How to apply

If you’d like to join the Rowland team, please use the form below.